1) An employer should use this form to submit pension health and 401(k) contribution information for actors/stage managers working under qualified contracts.

2) Complete the report by following the directions located in the pdf file.

The following instructions must be adhered to insure that your contribution reports and payments are properly credited.

Pension and Health Contribution Reporting:

1. Please review reports for accuracy and insure that requested information is included. Reports must be submitted designating the Sunday week ending date only. Reports and contributions are due no later than the Friday after the Sunday week ending in which work was performed. Please contact the Accounts Receivable Department within the Fund Office to request additional forms. Computerized reports will be accepted if they contain the required information.

2. One week ending date and one show only per each contribution report. If the contribution report is a revision, only the revised information should appear.

3. The title of the production and your 10 digit agreement number must appear on all contribution reports. In addition, the 10 digit agreement number MUST appear on all checks.

4. Social security numbers as well as the professional names MUST appear for all cast members. Do not use the corporation number for any actor. Pensionable salary MUST also appear for each cast member.

5.. Interest is assessed on pension, health and 401(k) payments received three weeks after the week ending date at the Prime Rate issued on January 1 and July 1 during each calendar year plus 2%.

6. Payments for pension and health contributions MUST be paid on one check. 401(k) contribution payments are to be paid on a separate check. Please note that if a theatre is operating under two separate contract agreements, i.e. a LOA/PP contract and an SPT contract, contribution payments are NOT to be combined.

7. All pension, health, and 401(k) contribution payments and reports should be forwarded to Equity-League

A) Equity-League can now receive electronic ACH transactions directly into our bank account(s). For additional information, click here

B) If you cannot make ACH transactions at this time, then payments are reports are to be sent directly to:

165 W 46th St, 14th Fl
Attn: Equity-League Accounts Receivable Department
New York, NY 10036

PLEASE DO NOT FORWARD PENSION, HEALTH, AND 401(K) DOCUMENTATION TO ANY OF THE ACTORS’ EQUITY ASSOCIATION OFFICES.

As a reminder, your 10 digit agreement number MUST appear on the check(s) and contribution reports.

ORDER ADDITIONAL CONTRIBUTION REPORTS FROM: Equity-League, 165 W. 46th St, New York, NY 10036, or print one online at: http://www.equityleague.org/employer_organizations/forms/reportelf.xls.

401(k) Employer and Employee (Deferral) Contribution Reporting:

Employer Contributions:

Producers that agree to an employer contribution must contribute an amount equal to 3% of the actor’s/stage manager’s (participant’s) weekly compensation up to a maximum contribution per participant of $225.00 per week (the maximum weekly compensation of $7,500.00 times the employer contribution of 3%). Compensation includes contractual salary, overtime, unused vacation, unused sick leave, and overscale expenses and per diems. Vacation pay must be reported for the pay period in which the actor was on vacation. Unused vacation pay may be reported on the week ending report corresponding to the date the payment was issued. The Federal Government limits the maximum amount of annual compensation per employer that can be taken into account for determining contributions for a participant under a qualified plan. For the year 2012, the annual amount is $250,000.00.The maximum employer contribution for an actor/stage manager for the year 2012 is therefore $7,500.00 (3% times $250,000.00).

Producers who have allocated tax relief for pension purposes and have accumulated enough tax relief in excess of the obligations to the Pension Fund may allocate from such surplus an amount equal to 2% of each Actor’s salary (maximum salary $7,500.00) and must pay a direct contribution of 1% on salary to the 401(k) Fund. A producer in the process of accumulating tax relief must continue to make contributions of 3% until such time as sufficient funds have accumulated to cover the 2% contribution on salary. We will notify you of any refunds that are due after enough tax relief has accumulated to cover the 2% contribution.

Employee (Deferral) Contributions:

In addition, participants may choose to defer up to 85% of their pre-tax weekly compensation up to a maximum of $6,375.00 per week. This is based on the maximum weekly salary of $7,500.00 times the maximum deferral of 85%. Please note that although a 3% employer contribution is due on all overscale per diem, participants may not defer overscale per diem towards the 401(k) Plan unless the overscale per diem is taxable. The participant may change salary deferral contributions at any time or may choose not to defer any part of their salary. The Federal Government limits the maximum amount of salary that can be deferred to retirement plans. For the year 2012, the maximum amount of salary that participants can defer for all employers is $17,000.00. Note that participants who are 50 or older are eligible to defer an additional $5,500.00 for the year 2012.

Actors who are incorporated (employed through corporations) will be eligible for employer contributions; however, they will not be eligible for salary deferrals.

401(k) Deferral Only (No Employer) Contribution Reporting:

Actors and stage managers (participants), who are covered by a 401(k) agreement that allows for deferral only contributions, may also choose to defer into the 401(k) plan. The same requirements apply to the Deferral Contributions section as outlined above.

The Accounts Receivable Department will track the employer and/or deferral contributions made on behalf of participants and notify you if and/or when the annual contribution limits are reached.

In addition to the information required under item 4 of the instructions for reporting pension and health contributions, as well the items listed above, the percentage being deferred by the participant, and the contribution amount deferred by the participant should be included on the contribution report.

A Deferred Salary Agreement form, which the participant is to use to defer pre-tax compensation as outlined above, must be completed. The participant and the employer are to retain copies of the form after it is filled out and signed. A third copy of the Deferred Salary Agreement must be filed with the Fund Office. Please contact the Accounts Receivable Department within the Fund Office to request additional deferral forms. The deferral form can be downloaded directly, http://www.equityleague.org/401k/forms/401k_defer.html

If you have any questions, please feel free to contact the Accounts Receivable Department at (212) 869-9380.

Equity-League Accounts Receivable Department.

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